Senior Administrative Assistant

Parexel

Senior Administrative Assistant providing high-level executive support to senior leaders at Parexel. Leveraging organizational skills to manage dynamic schedules and complex tasks in a collaborative environment.

Posted 5/28/2026full-timeRaleigh • North Carolina • 🇺🇸 United StatesSeniorWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

calendar managementschedulingtravel coordinationexpense reportinglogistical decision makingprocess optimizationattention to detailproblem solvingcritical thinking

Soft Skills

communicationorganizational skillsdiscretionadaptabilityrelationship buildingprioritizationindependent decision makingconflict resolutionproactive management

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointConcurAI-enabled tools

Industry Keywords

administrative supportexecutive supportpharmaceutical industrylife sciencescorporate environment

About the role

Key responsibilities & impact

Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities
Act as an extension of leadership by ensuring seamless day-to-day operations and enabling focus on high-value work
Build strong working relationships with executives, stakeholders, and cross-functional teams
Own complex, high-volume executive calendars with full autonomy
Proactively prioritize meeting requests, balancing competing demands and shifting priorities
Review and triage inbox requests, synthesizing information and making scheduling recommendations
Manage complex domestic and international travel arrangements, often involving multi-stop itineraries
Anticipate travel needs and make informed logistical decisions aligned with business priorities
Ensure seamless execution of travel plans, including contingency planning for changes
Bring structure and clarity to fast-moving, often ambiguous situations
Track deadlines, commitments, and deliverables to ensure nothing falls through the cracks
Manage expense reporting and supporting documentation in a timely and accurate manner
Support event and speaking engagement preparation, including coordination of logistics, materials, and deadlines
Manage competing priorities across multiple leaders and stakeholders
Adapt quickly to last-minute changes, proactively resolving conflicts and rescheduling as needed
Apply sound judgment to make decisions independently while knowing when to escalate
Leverage tools such as Outlook, Teams, and expense systems (e.g., Concur) to manage workflows effectively
Embrace new technologies, including AI-enabled tools, to improve efficiency and streamline processes
Identify opportunities to optimize processes and enhance team effectiveness

Requirements

What you’ll need

3–5+ years experience in an administrative or executive support role, ideally within a corporate, fast-paced environment.
Previous experience in the pharmaceutical/life sciences industry is a plus
Previous experience supporting senior management or executives is required
Proven experience managing complex executive calendars and coordinating high-volume scheduling
Demonstrated success supporting multiple leaders and balancing competing priorities
Strong experience coordinating complex travel arrangements, including international logistics
Strong written and verbal communication skills
Excellent attention to detail and accuracy
Exceptional organizational skills
Problem solving and critical thinking skills
Discretion when handling confidential information
Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and expense management systems
Bachelor's degree preferred, or equivalent combination of education and experience.

Benefits

Comp & perks

Be part of a mission-driven organization focused on improving patient outcomes
Work alongside global leaders at the forefront of clinical research and innovation
Gain exposure to complex, high-impact work in a collaborative environment
Contribute meaningfully while growing your career in a supportive team culture