Executive Administrative Assistant

Thomson Reuters

Executive Assistant overseeing logistics and administrative tasks for the Head of P&A at Thomson Reuters. Managing calendars, meetings, and project timelines in a collaborative environment.

Posted 6/8/2026full-timeFrisco • Minnesota, New York, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $58,100 - $107,900 per yearWebsite

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

calendar managementtravel logisticsproject coordinationexpense reportingmeeting coordinationproject tracking systemsstatus reportspresentation preparationcorrespondence editingrisk monitoring

Soft Skills

organizational skillscommunication skillsprioritization skillsjudgmentconfidentialityproblem-solvingsense of urgencyability to work under tight timelinesproactive issue resolutionattention to detail

Industry Keywords

executive assistantadministrative business partnersenior leaderscross-functional workstreamsstakeholder updatesfast-paced environmentagendaspre-readsoperational rhythmlogistical preparation

About the role

Key responsibilities & impact

Manage the Head of P&A’s calendar with precision
Coordinate all travel logistics, itineraries, and trip preparation
Screen and triage incoming communications, flagging priority items
Prepare expense reports and manage administrative processes
Organize and coordinate internal and external meetings
Track and manage project timelines, deliverables, and action items across initiatives
Build and maintain project tracking systems
Coordinate logistics for cross-functional workstreams
Compile and format project status reports and stakeholder updates
Monitor project and scheduling risks, flagging conflicts or blockers early
Maintain continuity in the Head of P&A’s office during travel or high-demand periods
Compile, format, and edit presentations, briefings, and correspondence
Maintain the Head of P&A’s operational rhythm
Act as the logistical point of contact between the Head of P&A’s office and internal teams
Own the logistical preparation for leadership and segment meetings

Requirements

What you’ll need

5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders
2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives
Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast-paced environment
Strong proficiency in preparing agendas, pre-reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism
Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues
Sense of urgency in managing situations that require quick turnaround and ability to prioritize constant workload
Ability to work under tight timelines and proven track record of achieving/exceeding expectations

Benefits

Comp & perks

Flex My Way workplace policies
Flexible work arrangements
Flexible vacation
Company-wide Mental Health Days off
Access to the Headspace app
Retirement savings
Tuition reimbursement
Employee incentive programs
Resources for mental, physical, and financial wellbeing