Administrative Associate

Vanguard

Administrative Associate ensuring smooth operations at Vanguard by managing schedules, travel, and office supplies. Requires strong organizational and Microsoft Office skills.

Posted 6/23/2026full-timeArizona, Pennsylvania • 🇺🇸 United StatesJuniorMid-LevelWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

administrative experiencescheduling meetingsorganizing eventstracking attendancecrafting correspondencewriting reportscreating presentationsmonitoring office suppliesmanaging expenditures

Soft Skills

organizational skillsability to manage multiple prioritiesadaptabilitycollaborationtaking direction

Tools & Technologies

Microsoft Office

Certifications & Qualifications

high school diplomaAssociate degree

Industry Keywords

medium to large organization

About the role

Key responsibilities & impact

Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.
Arrange travel plans and ensure refreshments are ordered when needed.
Follow established guidelines with precision, with some opportunities to exercise independent judgment.
Monitor and order office supplies, keeping an eye on expenditures.
Craft correspondence, reports, meeting minutes, presentations, and other written and visual materials.

Requirements

What you’ll need

At least 2 years of administrative or related experience, ideally in a medium to large organization.
High school diploma or equivalent; an Associate degree or related degree is preferred.
Proficiency with Microsoft Office products.
Strong ability to stay organized and manage multiple priorities.
Excellent ability to take direction, be adaptable, and collaborate positively with others.

Benefits

Comp & perks

Hybrid working model
Professional development