Administrative Coordinator – Global Marketing, General Medicine, Inflammation

Amgen

Administrative Coordinator supporting Executive Directors in Global Marketing at Amgen. Driving operational excellence and effective communication in exciting global biotech environment.

Posted 5/28/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $69,641 - $94,220 per yearWebsite

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Applicant Tracking System Keywords

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Hard Skills

administrative experiencecalendar managementdocument managementexpense reportingpurchase order processinginvoice processingcontract managementmeeting logisticsonboarding activitiesaction item tracking

Soft Skills

organizational skillsattention to detailcommunication skillsprofessionalismdiscretionconfidentialityinterpersonal skillscollaborative mindsetservice-oriented mindsetability to manage multiple priorities

Tools & Technologies

Microsoft Office SuiteOutlookPowerPointTeamsWordExcelSAPConcurAriba

Certifications & Qualifications

Associate’s degreeHigh school diplomaGED

Industry Keywords

global marketingbiotechnologypharmaceuticalhealthcarecommercial organizationsmatrixed organizationinternational teamstime zonescompliance-related activitiesteam culture

About the role

Key responsibilities & impact

Support Executive Directors within the Global Marketing organizations for General Medicine and Inflammation.
Manage complex and frequently changing calendars for Executive Directors across multiple time zones.
Coordinate domestic and international travel arrangements, including itineraries, visas, meeting logistics, and expense reporting.
Support document management, including compliance-related administrative activities, presentations, and briefing materials.
Screen and prioritize communications, ensuring timely responses, follow-up, and escalation when needed.
Process purchase orders, invoices, and contracts in accordance with Amgen policies.
Support onboarding activities for new team members and contractors.
Maintain organizational charts, distribution lists, team calendars, and shared resources.
Support leadership meetings, global team meetings, offsites, workshops, and virtual events.
Coordinate logistics for cross-functional and international meetings, including scheduling, catering, technology support, attendee management, and congress support.
Prepare meeting minutes, track action items, and ensure follow-through across stakeholders.
Identify opportunities to streamline processes, improve team operations, and bring forward practical ideas that enhance coordination, engagement, and ways of working.
Support team culture, engagement activities, and recognition efforts with positive energy, sound judgment, and a collaborative spirit.
Partner effectively with Commercial, Medical, Value & Access, Corporate Affairs, Finance, HR, Legal, and other functions.

Requirements

What you’ll need

Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience
Experience supporting executives in a global matrixed organization, preferably within biotechnology, pharmaceutical, healthcare, or commercial organizations.
Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, Excel).
Exceptional organizational skills with strong attention to detail, follow-through, and the ability to manage multiple priorities with precision and consistency.
Excellent written and verbal communication skills.
High degree of professionalism, discretion, and confidentiality.
Strong interpersonal skills with a collaborative, service-oriented mindset.
Experience coordinating across international teams and time zones.
Familiarity with SAP, Concur, Ariba, or related enterprise systems is a plus.

Benefits

Comp & perks

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
Group medical, dental and vision coverage
Life and disability insurance
Flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible