Executive Administrative Assistant

Johnson & Johnson

Executive Administrative Assistant providing critical administrative support to senior IT leaders at DePuy Synthes. Ensuring efficiency and communication across complex IT initiatives.

Posted 7/9/2026full-timeMassachusetts, New Jersey, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $63,000 - $113,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including complex calendar management, travel coordination, and expense reporting, while ensuring effective communication and operational efficiency within IT organizations.

Highest-signal resume keywords

Microsoft 365 ProficiencyCalendar ManagementTravel CoordinationOrganizational SkillsConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationDocumentation ManagementAction-Item Management

Soft Skills

Clear CommunicationTime ManagementAttention to DetailJudgmentProactive Anticipation

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint

Industry Keywords

Administrative SupportIT LeadershipCross-Functional CoordinationOperational EfficiencyMatrixed Enterprise

About the role

Key responsibilities & impact

Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting.
Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums.
Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up.
Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management.
Manage confidential and sensitive information with discretion and professionalism.
Assist with onboarding, access requests, and coordination of resources for IT team members.
Identify opportunities to improve administrative processes and operational efficiency within the IT organization.

Requirements

What you’ll need

High school diploma or equivalent.
6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders.
Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
Clear written and verbal communication skills for interaction with technical and non-technical stakeholders.
Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs.
High attention to detail and commitment to accuracy and confidentiality.
Preferred: Associate’s or Bachelor’s degree in Business Administration, Information Systems, or a related field.
Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise.

Benefits

Comp & perks

Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year