Administrative Assistant – Engineering

Pearce Services

Administrative Assistant providing essential support to engineering teams at Pearce Services. Maintaining records, preparing schedules, and coordinating documentation to ensure operational efficiency.

Posted 5/23/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $21 - $23 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

advanced Excel skillsdata managementdata analysisreport preparationdatabase knowledgereport validationfile managementstatistical data organizationdocument processingengineering workflows

Soft Skills

attention to detailorganizational skillsability to manage multiple prioritiesindependenceinitiativeaccountabilitystrong written communicationstrong verbal communicationability to follow upadaptability

Tools & Technologies

Microsoft Office 365ExcelWordOutlookinternal systemsreporting systemsfile management systemsdatabasesengineering documentation toolstelecom operational tools

Industry Keywords

telecom field operationsengineering teamsdepartmental documentationprocess improvementsconfidentialityproject-specific reportsfunctional operationsadministrative workflowsschedulesrecords management

About the role

Key responsibilities & impact

Maintain complex files, records, and departmental documentation in an organized and accurate manner.
Prepare schedules, reports, correspondence, and other documents from rough drafts or provided information.
Compile, review, and check reports for accuracy, completeness, and consistency.
Search, investigate, and verify information contained in files, records, databases, and internal systems.
Process departmental documents requiring specific knowledge of functional operations and engineering workflows.
Post and update records, including accounting records and continuing property records as needed.
Assist engineers and team members with administrative, reporting, and documentation requests.
Gather, organize, and coordinate statistical data for departmental or project-specific reports.
Use various formats and systems to prepare reports, track data, and support engineering documentation needs.
Maintain confidentiality and accuracy when handling sensitive departmental or project information.
Support ongoing process improvements related to file management, reporting, and administrative workflows.
Follow up on outstanding items, requests, or documentation needs to ensure timely completion.
Work independently with a high level of initiative, organization, and accountability.

Requirements

What you’ll need

Advanced Excel skills, including the ability to manage, organize, analyze, and report data.
Proficiency with Microsoft Office 365, including Excel, Word, Outlook, and related tools.
Strong knowledge of databases is preferred.
Experience supporting telecom field operations or engineering teams is preferred.
Strong attention to detail and ability to maintain accurate records and documentation.
Ability to compile, review, and validate reports and departmental data.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work with limited supervision while maintaining a high level of follow-up and accountability.
Strong written and verbal communication skills.
Ability to support engineers, project teams, and departmental leaders in a fast-paced environment.
Comfortable working with complex files, records, schedules, and reporting requirements.
Ability to learn internal systems, processes, and functional operations quickly.

Benefits

Comp & perks

Health and life insurance
401k with employer match
Paid time off
Tuition reimbursement
Professional development courses
Performance bonuses
Referral bonuses
Production incentives
Tool/equipment and fuel stipends
Company vehicle
Per diem