University of Wisconsin-Madison

Program Specialist

• May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
• Coordinates program components and evaluates program effectiveness and provides recommendations for improvement.
• Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews.
• Provide administrative support to faculty in the Department including travel arrangements, expense submission, maintaining academic files, managing trainings, updating CVs, bios and biosketches and ensuring credentialing is current.
• Manages and tracks Department finances, to include travel and CE budgets and spending. Reconciles Department credit card.
• Ensures university policies are followed.
• Provides supervision of student hourlies.
• Serves as point person for special visitors, visiting faculty, and other invited guests ensuring that arrangements are organized and that the logistical expectations of the Department are being met.
• Manage faculty and staff recruitment: In conjunction with Department leadership, coordinate the recruitment efforts of faculty and staff including requesting reference letters, coordinating interview itineraries and travel plans for candidates, and onboarding.
• Manage Department Promotion Packets and Faculty Annual Activity Summary (FAAS) Preparation: Facilitate completion of faculty documents for promotion; Oversee the Course Evaluations for the Department; Compile teaching evaluations for FAAS preparation.
• Administration of the Ambulatory Program and Early Clinical Education (ECE) Program: Work with the Ambulatory Coordinators and ECE Director to coordinate practice participation, liaise with clinic leaders, revise MOUs and student assignments annually; secure housing accommodation for students, maintain courses in Canvas and summarize eValue collected ambulatory statistics. Track student assignments and grading. Serve as a resource and point of contact for the participating practices and DVM students. May conduct site visits to maintain relationships and ensure compliance.
• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events.

Academic Program Specialist

General

• Collaborate with Extension colleagues and stakeholders to identify needs and develop and maintain robust, high-quality outreach education programs to find solutions to the most critical challenges Wisconsin farmers face related to farm safety and health.
• Develop and maintain specific expertise in farm management related to agricultural safety and health for farm businesses.
• Build trust-based relationships with individual and organizational stakeholders.
• Work with the Program Manager to facilitate programmatic efforts, maintain strategic direction, build partnerships to support the work.

Farm Safety and Health Outreach Specialist

AI Engineer

• Developing cloud-based workflow and interactive AI solutions.
• Testing and validating AI agents to ensure accuracy and reliability.
• Assisting in the management of a cloud-based application platform including utilization, observability and security functions.
• Understanding of data strategy, cybersecurity and risk practices.
• Using AI coding tools to build features more rapidly while making sure the code is secure, reliable, and fits our platform.
• Leads sub-functional team for application development or enhancement.
• Prepares program documentation and training requirements.
• Develops, prepares, or modifies technical specifications for complex projects, system integrations, and upgrades.
• Designs and implements test plans, and prepares systems test data.
• Conducts analysis for the evaluation and selection of vendor software solutions and packages.
• Reviews application design specifications, codes new applications, and makes enhancements to existing applications.
• Assists in the adoption of agentic AI solutions.
• Maintains cloud hosted infrastructure and integrations.
• Reviews application modules for quality assurance and checks compliance with application architecture standards.
• Trains and provides technical guidance to lower level staff.
• Conducts systems analysis, reviews and interprets system requirements, and develops detailed system design specifications for system integration and upgrades.
• Contributes to the development of data structure and systems performance strategies.

AI Innovation Engineer

• Prepare and/or present research results for presentation to professional organizations and scholarly publications to help advance implementation science.
• Collect and analyze highly complex research data, conduct experiments and interviews, and document results according to established policies and procedures
• Serve as an institutional subject matter expert and liaison with key internal and external stakeholders providing expert level information and representing the interests of a specialized research area
• Identify research problems and develop highly complex research methodologies and procedures.
• Publish and present results to help advance research
• Supervise the day-to-day activities of a research unit and staff and resolve routine personnel issues
• Identify, write, or assist in developing grant opportunities, grant applications, and proposals to secure research funding
• Attend and assist with the facilitation of scholarly events and presentations in support of continued professional development and the dissemination of research information
• Conduct literature reviews, prepare reports and materials and, disseminate information to appropriate entities
• Monitor program budget and approve unit expenditures
• Consult others on appropriate implementation theory, methods and strategies.

Lead Program Evaluation Scientist

Manager

• Leads gift processing operations for PBS Wisconsin and Wisconsin Public Radio.
• Ensures accurate, timely, and compliant recording of contributed revenue.
• Supervises a team of Gift Processing Specialists.
• Reviews and approves complex gift transactions.
• Maintains data hygiene procedures for donations.
• Coaches and trains staff on procedures and best practices.

Gift Processing Manager

Architect

• Support user experience and accessibility evaluations
• Consult with campus partners
• Contribute to usability and accessibility research
• Help teams improve websites, applications, documents, and digital services
• Collaborate with university teams to evaluate digital tools and identify barriers
• Recommend practical improvements and support the creation of accessible digital experiences

Digital Accessibility Architect

Marketing

• Hire, train and manage marketing interns (15%)
• Develops, implements, and disseminates marketing materials through various communication mediums utilizing appropriate technologies and techniques (40%)
• Collects, analyzes, prepares, summarizes, and disseminates data and trends relevant to ongoing or future marketing activities (10%)
• Develops, implements, and maintains strategic marketing plans based on research and established strategies (5%)
• Oversee equipment maintenance, order program supplies, and office supply purchasing recommendations (5%)
• Develop and maintain systems and workflows to support marketing, communication and data collection (25%)

Marketing Specialist

Clinical Research

• plan, develop, and direct clinical research operations within the department
• provide strategic and operational oversight for clinical research programs
• oversee clinical trial operations
• ensure regulatory compliance
• supervise research staff
• manage budgets and research portfolios
• support development and submission of grant proposals and protocols
• collaborate with investigators, sponsors, regulatory bodies, and institutional partners

Clinical Research Manager

Research Analyst

• Documents and maintains Standard Operation Procedures
• Participates in novel pathogen testing
• Performs literature reviews
• Collects data and monitors test results

Research Specialist

• Execute the procedures of the research protocol.
• Safeguard the integrity of study data.
• Actively participate in the screening, recruitment, and retention of clinical trial participants.
• Reconcile research billing, payments, and invoices.
• Manage supply and equipment inventory levels.
• Schedule logistics, determines workflows, and secures resources for defined clinical research trials.
• Serve as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and inquiries.
• Ensure participants follow the research protocol and alert Principal Investigator of issues.

Clinical Research Coordinator I/II

Communications

• responsible for communications for the SMPH, Department of Anesthesiology
• coordinating, writing and editing publications, external correspondences, e-newsletters, e-mail communications, reports, executive communications, Web-based education content, Web and intranet content, and social media content
• works collaboratively with the SMPH Dean's office and members of UW Health
• develops, implements, and delivers communication materials through various mediums

Communications & Marketing Manager – Anesthesiology

Financial Planning and Analysis

• Oversees, reviews, develops, recommends, and implements policies and procedures for internal and external financial reporting, budgeting and financial operations
• Determines personnel needs and the personnel resource allocation plan
• Serves on various university committees, working with a wide range of constituencies including the Administrative Council, Financial Manager Meeting, Budget Office, the University of Wisconsin system office, Division of Business Services, and University Leadership
• Directs strategic planning initiatives and establishes objectives for multiple finance functional areas to ensure appropriate use of financial, administrative, and staffing resources and alignment with the strategic plan
• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• Serves as a divisional representative and subject matter expert to institutional leadership and internal and external stakeholders providing financial direction and information, fostering collaborative relationships across multiple functional areas, and representing the interests of the division
• Serves as a member of the DoIT executive team, leading and supporting university and divisional initiatives
• Participates in the development, maintenance, and monitoring of automated financial information systems and budgets, and disseminates updates and results to leadership when appropriate

Chief Financial Officer

• Manage application, acceptance, and enrollment processes for a portfolio of study abroad and domestic study away programs
• Manage course equivalents and equivalent requests for the program portfolio; Consult with academic departments about course evaluations
• Develop and maintain program grade and credit conversion scales (academic notes)
• Process each participants academic record or final transcript from each program; Ensure approved course equivalents and converted grades and credits post correctly to each students UW-Madison transcript
• Advise students on program eligibility requirements, eligibility appeals, application process, post acceptance steps, course equivalents, grade and credit conversions, and grade disputes
• Archive and maintain student records consistent with UW-Madison and UW System policies
• Work collaboratively with department staff on various academic and administrative services relating to programs
• Participate in office committees, working groups, and department strategic planning to help with program and office administration
• Assist with special events and outreach activities, including the Study Abroad Fair and potentially other activities such as information sessions or general advising
• Support student staff training; May assign student staff projects to support the work of professional staff

Study Abroad Enrollment Manager

Business Analyst

• Build and sustain strong relationships with business leaders, process owners, and end users in a matrixed environment to ensure alignment between unit needs and system capabilities.
• Develop a deep understanding of business processes, workflows, and challenges across assigned functional areas.
• Perform complex data analysis to identify trends, issues, and opportunities, and translate findings into actionable recommendations.
• Troubleshoot and resolve reporting issues, ensuring data accuracy, integrity, and consistency across systems and outputs.
• Provide strategic guidance on reporting solutions, including selecting and designing tools such as Workday reports, Tableau dashboards, or other platforms to best meet business needs.
• Translate complex business requirements into clear functional specifications for system configuration and development.
• Partner with WEST teams and vendors to design, implement, test, and deploy enhancements.
• Lead change management efforts, including impact assessment, communication strategies, and end-user training.
• Facilitate workshops, requirement-gathering sessions, and user acceptance testing (UAT) to ensure solutions meet business expectations.
• Monitor business process performance and adoption, proactively identifying and driving opportunities for improvement.
• Collaborate with cross-functional teams to deliver sustainable, campus-wide solutions.